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Executive Assistant in New York at QBE

Date Posted: 3/23/2018

Job Snapshot

  • Employee Type:
  • Location:
    New York
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Enhances senior executive’s effectiveness by providing information management support, representing the senior executive to others. Reports to a level 2 or above.
  • Produces information by transcribing, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
  • Work independently and in a team environment on various projects; acts as project manager on behalf of the executive, which would include planning and coordinating presentations, disseminating information and organizing department-wide events
  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Maintains executive’s appointment schedule by planning and scheduling meetings; conferences, teleconferences and travel
  • Represents the executive by attending meetings in the executive’s absence; speaking for the executive
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
  • Maintains customer confidence and protects organization by keeping information confidential
  • Prepares reports by collecting and analyzing information
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participates in professional societies
  • Contribute to a positive work environment by demonstrating cultural expectations and influencing others to reward performance and value “can do” people, accountability, diversity and inclusion, flexibility, continuous improvement, collaboration, creativity and fun
  • Adopt QBE values in personal work behaviors, decision-making, contributions and interpersonal interactions; manage own career development by soliciting feedback and valuing other perspectives

  • Knowledge

  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
  • Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
  • Advanced working knowledge of Microsoft Office
  • SKIP



  • Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
  • Managing one's own time and the time of others
  • Communicating effectively in writing as appropriate for the needs of the audience
  • Understanding the implications of new information for both current and future problem-solving and decision-making
  • SKIP



  • The ability to read and understand information and ideas presented in writing
  • The ability to communicate information and ideas in speaking so others will understand
  •  The ability to tell when something is wrong or is likely to go wrong

Number of Openings:


How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.

The companies of QBE North America are committed to equal employment opportunities. All qualified applicants will receive consideration for employment without regard to age, disability, marital or parental status, national origin, citizenship, race, color, religion, sex, sexual orientation, or veteran status. All personal information contained in this application will be kept confidential as required by law.